on the invoice. Transactions in Coupa Via CSP • With the help of Coupa, Suppliers will be able to quickly receive and acknowledge POs, and create electronic invoices via online platform. AstraZeneca is transitioning to Coupa in phases. Set Coupa Accelerate Preferences Updated Updated with instructions on how to set early payment discount terms at transaction level, that is, for specific orders and invoices for some or all customers. A: Coupa Supplier Portal (CSP) is a supplier business network offered by Coupa where suppliers can perform business transactions including order confirmation, invoice creation, upload catalogs, check the status of transactions and more. Ideally we would like all invoices submitted via the Coupa Supplier Portal. Invoice to the inbox – Suppliers can email PDF invoices directly to the Coupa mailbox. 2 View the status of all your payments right within Coupa Pay. Suppliers that aren't paperless can use Coupa as invoices that can be scanned and then keyed with Coupa's Quick-Key. A: Regardless of the frequency or reasons for your invoice or your status as an organization, (e.g. line no. Santos is still responsible for paying you directly. You can get in touch with the customer and ask them to dispute it. What we need you to do now. • The payment terms for issuing payment begin from the date the supplier submits the invoice in Coupa (not the invoice date that is manually entered on the invoice in Coupa). A: Yes, you can check the status of your submitted Invoices in the Coupa Supplier Portal. AstraZeneca is upgrading from its current procurement system to Coupa to shape a better experience for internal users and suppliers. The Total will update by itself each time you delete a line, and, assuming there are no further changes to make, the invoice is ready to submit. After clicking a “Create Invoice” button, you are automatically transferred to Create Invoice view in Coupa. Approve your invoices in Coupa Pay and they’re automatically grouped into a payment batch. You can follow the status of your invoice and payment through the portal. Please see below to begin your Coupa registration process and to continue our valued commercial relationship. Overview. Step 1 In the Coupa Supplier Portal you can view invoices and their status. Ideally we would like all invoices submitted via the Coupa Supplier Portal. Next to this, in the CSP you can manage content and settings, including viewing purchase orders, setting up delivery methods, creating catalogs, sending advance shipping notifications (ASNs), checking the status of transactions, and more. Created Date Date when the invoice was created. The approval process with Coupa is flexible, allowing both email and mobile approvals, and everyone in that approval chain has access to check the status of purchasing requisitions. Coupa will be rolled out globally across Inchcape from November 2018 onwards. Note: CBRE is currently transitioning to Coupa in phases. Invoice # Invoice number generated by Coupa. Paper invoice friendly – Paper invoices will still be accepted. COUPA is a registered trademark owned by Coupa Software Incorporated. Click on the ‘Invoices’ tab at the top of the home screen to access your invoices. Invoice Status If you have a Coupa Supplier Portal account and are connected with Waste Management, you can see the status of your invoice in your CSP account. Invoices The Invoices screen displays the list of invoices created in CSP. Once fully launched, it will also enable: Creation of electronic invoices; Faster invoice-to-pay process with convenient, real time visibility of invoice/payment status Approved / Paid) and Payment Due Date. Self-serve supplier inquiry – All suppliers can have visibility into their orders, invoices and payments. For more supplier related information about Coupa please find the following link: Digital Invoice automates the processing of paper/PDF invoices all within your Coupa e-procurement platform. 3 All transactions get reconciled automatically to your ERP system. Suppliers receive virtual Cards to process payment. Remit-To Address and Ship From Address have to be chosen by a supplier. For your business, using Coupa will mean: Faster invoice to pay process. Online, 24/7 access to invoice status in real time, in addition to existing help desk numbers; Ability to submit advanced shipment notifications; Minimized invoicing errors . Santos Ltd l Coupa Quick Guide – FAQ’s for Suppliers l Sept 2020 v.03 Page 2 of 4 Q If I use the CSP, who pays me? View and Manage Invoices Updated Updated with information on resolving disputed invoices. Request an invitation to Coupa- recommended for those Suppliers already using Coupa with other Customers and those who want greater visibility of their Order and Invoice Status. E.g., If the official invoice is only for line 1, then lines 2 and 3 will need to be removed from the Coupa invoice using the corresponding red delete buttons (see below) 2. Coupa replaces Molex SupplierNet for Indirect sourcing and procurement, with many advantages for Suppliers, including: Ability to receive and confirm purchase orders and submit invoices electronically; Easy invoice creation via PO flip - automatically sends invoice for processing; Improve visibility into the status of e-routed transactions We use Coupa to track POs, invoices, and payments from our customers. This will allow you to edit and resubmit it for approval. Status Current status of the invoice. Pay on Invoice. If you have submitted your invoice in Coupa, you can view the status of your invoice within your Coupa Supplier Portal. More information on viewing and managing invoices can be found here . The Coupa Supplier Portal (CSP) is a free tool for suppliers to easily do business with customers who use Coupa. Steps to View Invoice Status via CSP Coupa supplier portal Click the Invoices tab. Coupa will be used to send purchase orders and receive invoices electronically. Provided at no cost to our strategic supply partners, the Coupa Supplier Portal (CSP) provides real-time access to information on purchase orders, delivery schedules, receipts, invoice status, payments, and more. Please pay close attention to communications regarding the deployment phases. ... You can’t modify/void an invoice once submitted in Coupa system, as this invoice is currently under review by your customer. non-profit, charitable, public or private sector) our new e-procurement system, Coupa, will apply to you. Click to request invitation to Coupa The Coupa Supplier Portal provides options to monitor our orders, turn our orders into compliant e-invoices and monitor the payment status of your invoice. No, Santos will continue to use the existing banking details in our Vendor Master data. Please contact your Coupa customer, and ask them to check the status of your supplier account. Please use your existing credentials to login. You can add attachments (e.g. Click on it to view the invoice. If registered with the Coupa Supplier Portal, you will receive an email and notification from Coupa when an invoice is approved for payment. One of the benefits of using the Coupa Supplier Portal is the ability to check the status of invoices and payments. It helps consolidate invoice information and is very useful for tracking invoice status without having to bother our customers for a payment update. Payment / Invoice status if you are not able to view through the Coupa Supplier Portal; Submitting PO Invoices if not able to submit through the Coupa Supplier Portal; Updating banking or remittance information; Providing updated W8/W9 (866) 546-5171 usw.coupa.invoices@farmersinsurance.com The ability to provide improved communication back to your customer, view your invoice status, maintain accurate supplier demographic information and leverage Coupa for increased sales is an exciting opportunity for our supplier community and we have provided the following links to help you navigate the process: CSP FAQs; CSP Instructions In order to do business with Sibanye-Stillwater, we invite you to register online by completing this form which will link you to our Coupa system. Coupa Supplier Training • You (the supplier) will not be able to submit an invoice through Coupa unless there is a purchase order. This will open a pdf version of the VAT Legal invoice, which you can print or save in your local files. Proprietary and Confidential: This presentation may not be used or disclosed to other than employees or customers, unless expressly authorized by UPS. PO # PO number generated by Coupa for the order on which the invoice … x x Generate invoice from a contract x Manage all P.Os and invoices x View payment status x Manage multiple customers and get notifications all in one centralized portal x Coupa provides the following benefits for our suppliers: - Faster invoice processing and payment - Full visibility and tracking of invoice status – track the status of your payment - Elimination of lost invoices – reduce the potential for delayed payments - Cost reduction for sending invoices – save costs on postage We especially appreciate the ability to view the payment status of an invoice and to match invoices with POs. an excel file) or scan of an invoice. Having trouble? non-profit, charitable, public or private sector) our new e-procurement system, Coupa, will apply to you. For more information, see the invoice status list. • As a Supplier, you will have the ability to : 1) Manage your company information 2) Configure your PO and invoice transmission preferences 3) Create an online catalog 4) View all of your purchase orders Invoice approval status for your invoices will appear in your Coupa Supplier Portal account under the Invoice history. You will need to request the invite by the LEGO Group to register in Coupa, and then you will be able to check invoice status (e.g. Please click contact below. Electronic invoice creation plus greater visibility of invoice/payment status. Since 2010, our global team of researchers has been studying Coupa Invoice customers around the world, aggregating massive amounts of data points that form the basis of our forecast assumptions and perhaps the rise and fall of certain vendors and their products on a quarterly basis.. Each quarter our research team identifies companies that have purchases Coupa Invoice for AP Invoice … Coupa Supplier Portal CSP: Free for any supplier x x Minimal technical setup x x Receive P.O.s electronically x x Generate invoice from a P.O. Improved control over order processing. Used with permission. Q Will you use the bank details I specify in the CSP? To view the Legal Invoice, click on download next to it. Suppliers - Training and Support on Coupa We've updated the sign in experience to the Coupa Portal. Q: Can I check the status of my submitted invoices in Coupa? If necessary, please attach a scan in the “image scan” section in PDF. Waste Management also provides an invoice portal to see the status of your invoice. 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